Your wedding invitations are the first hint of what your guests can expect at your wedding celebration. The colour, texture and design you choose for your invitations should be carried through the rest of your stationery on the wedding day.

With technology, many couples are choosing to go the digital route. Whereas this is great for your ‘Save the date’, directions, and RSVPs, there is still something special about receiving a beautiful envelope with a real invitation.

To help with choosing the wording in your invitations, look online, collect other invitations and combine wording to suit your personality and style. Keep the wording short and to the point and ask your stationer for assistance if needed.

The following should be included on the invitation:

  • Names of the bride & groom
  • The parents’ names. Traditionally, the invitations were sent from the bride’s parents, but can be sent from whoever is hosting the wedding.
  • The wedding and RSVP dates.
  • The venue – for both the ceremony and reception (include a map if necessary)
  • Time of the wedding.
  • Other information you wish to convey. Be clear if no children are included, if you are having a cash bar and request specific dietary requirements.

If you are having a cross-cultural wedding, you can utilise both sides of the invitation to convey the message in both languages. This will show respect for both families. Type out the final wording and get it checked to make sure spelling and language are correct.

Theres more to your wedding stationery than your invitations. It’s advisable to get all your stationery printed at the same time. One item often overlooked is your ‘Thank you cards’ that should be sent after the wedding. It’s important that you plan and take time to send these out soon after the day as possible to show your appreciation for your guests’ attendance and gifts received. If you prefer, you can email a personal thank you, but an SMS or WhatsApp is not acceptable as your guests will often go to much effort and expense to give you a special gift and you will want to show your gratitude in the right way.

Thanks to Fuchsia Fine Event Stationery for the suggested items and tips that follow:

10 Important Wedding Stationery Items

Some traditional with a few not-so-traditional items to inspire you ahead of your big day and when to send or order them.

Save the date

Send out: 6 months before

‘Save the dates’ set the ball in motion and can be a useful way to whittle down your guest list before distributing your invitations. The most practical Save the Date is an electronic version, but there are some fun alternatives like scratch-off date cards, magnets, luggage tags or personalised macaron bomboniere boxes.


Send out: 3 months before

Invitations set the tone for your wedding and give your guests the honour of accepting. You can hint at your colours and theme, and include information like RSVP, directions, accommodation and gift registries. When it comes to design, the world is your oyster. New materials like wood, acrylic and foiling are very on trend, along with floral accents and striking contrasts.

Wedding website

Order 4 months before

A wedding website can form an alternative or an add-on to your wedding invitation suite and is particularly attractive because they usually come with an online RSVP system that’s easy to use. Couples that have set up a website will often include the link on their printed invitation for reply purposes, though the website usually contains a brief story about the couple which is quite unique.

Menu cards

Order once you’ve received your RSVP’s allowing at least 2 weeks for production

There are many ways to make your menus part of your décor. A printed circular underplate, a serviette wrap, individual menus neatly placed on a side plate, or combined with a programme or place name as a fortune teller, incorporating fun facts about the bride and groom. It’s also acceptable to place a single menu in the centre of the table or print a poster which can be placed in a frame at the start of the buffet.

Welcome poster

Order post RSVP, allowing at least 2 weeks for production

Welcoming your guests is a nice touch and can also be used to guide guests to the chapel on arrival. Usually placed on a frame, they are often dressed with foliage and other decor items. The content can include an order of the day, a special thank you, or to request an ‘unplugged wedding’ where guests are asked to turn off their cell phones during the ceremony proceeding.

Seating plan

Order post RSVP allowing at least 2 weeks for production

A seating plan is vital for any wedding. We recommend listing names alphabetically for large weddings as guests need to locate their names as quickly as possible. A large print placed on an easel or in a frame is the most traditional format but you can get creative: stringing cards on twine, listing names accompanied by shooters or a pink gin, etching into perspex or using vinyl on a mirror or piece of acrylic. If you are ‘theming’ your wedding then you may want to incorporate this into your seating arrangement. For example, a travel theme could have a world map with guests assigned to cities or countries.


Order post RSVP allowing at least 2 weeks for production

There are various options available to you to use vinyl on signage, to decorate your chapel entrance or dance floor. Check with the venue whether they allow vinyl applications on their floors. Vinyl can either be printed and cut out to size, or lettering can be cut from coloured vinyl and applied directly to the floor or substrate.


Order post RSVP allowing at least 2 weeks for production

Place- cards in a tent format are the most conventional form of guiding guests to their seats. Arriving at a table where your name is present welcomes you to the event and makes you feel valued. Depending on your theme and your budget you can play around with these – foil them, emboss them, tie them to your cutlery or wine glasses. You can also personalise the guest favour as a thank you to your guests.

Table number cards

Order post RSVP allowing at least 2 weeks for production

Whether you number or name your tables, it’s an exciting element to your table décor. Traditional tent card formats are the simplest but you can combine this with a programme and menu in a standing table talker whether triangular or in a concertina fold. Laser-cut table numbers to place into your flowers are beautiful, as are etched perspex standing table numbers.


Order post RSVP allowing at least 2 weeks for production

Throwing confetti is an important element to the celebration, whether you choose to throw rose petals, fresh flowers or greenery. Personalised confetti cones are popular, as are organza bags, but you can also have open-ended envelopes made up in a semi-transparent paper with a message such as “When James and Mich pass your way, toss the confetti and yell Hooray!” printed on the front. Branded bubble confetti is also trending.

We hope these ideas inspire you to have fun with your stationery planning.  There are so many other things you could do – just be careful not to be overwhelmed by the many options and information out there!

There is no end to the uniqueness you can bring into your wedding with printed items and there are a few creative suppliers who’d love to help you have some fun and add that something special – whether it’s a special welcome poster, a custom printed backdrop, vinyl floor or personalised gin bar or coffee cart décor.

Tip: The ‘Guestlist and Seating Plan’ tool on the WedPlan App will help with keeping track of of your RSVPs, table allocation and even gifts received.